I.T. Project - Converting a Card Index System to a Database Essay Example for Free

I.T. Project Converting a Card Index System to a Database EssayThe present remains is based on the manual card index system so most of the work is through by hand, however due to the ever increasing growth of technology, and the internet, a wide range of resources be now being made easily accessible.British Airways has recently introduced involution online, where customers prat arrest a flight and accommodation both over the Internet. Being such a big comp some(preno secondal) as British Airways, most of their bookings ar made through travel agents who book the flights and pass the information on to them. Question 1 Could you describe the legitimate system being utilise byQuestion 2 How argon these cards stored?Question3 What problems do you encounter at the moment? software program product AvailableMICROSOFT OFFICE 2000WORD PROCESSOR MICROSOFT WORD 2000A word processing package is a program or set of programs utilize to edit, format, store and print documents.Word processors have many grave unique features* Spelling and Grammar CheckerMisspelt words, or grammatical errors john be identified and corrected by the words in the computers dictionary. Correct words, identified by the spell check as wrong undersurface be added to the dictionary.* Automatic creation of index and table of contentsAny word in the schoolbook can be marked for inclusion in an index. Headings and subheadings in a given style can be included automatically in a table of contents, which can be updated at any time.* Import FilesTables, photographs, graphics, video and sound files can be imported from other sources and inserted in a document.* military post mergeA document and a be given of names and addresses can be merged to cook personalised letters.* Creation of templates with preset text styles. Margins, formatting, letterheading etc.* WYSIWYGThis stands for What You See Is What you Get, and refers to the ability to display on the screen. And enables the user to s ee their work on the screen exactly as it depart be printed.SPREADSHEET MICROSOFT outmatch 2000Spreadsheet packages allow a user to create worksheets (spreadsheets) representing entropy in column and row form. Spreadsheets are used for any application that uses numerical data, such as budgets, cash flow forecasts, profit and difference statements, disciple marks or results of experiment.Spreadsheet features* Format prison cells, rows and columns, specifying for example, the alignment of text, number of decimal points, height and width of cells.* Copy cell contents to other locations, with automatic adjustment of formulae from an area to another location.* Determine the effect of some(prenominal) unalike hypothetical changes of data this facility is called what-if calculation.* Insert, move or delete rows and columns.* Use functions such as sum, average, max, min in formulae* Create a simple database and sort or query the data to produce a report of, say for example, all mal es gaining over a C grade, for a list of students.* Write macros to change common procedures* Create templates Spreadsheets with formats and formulae already entered, into which new figures may be inserted.* Create multi dimensional spreadsheets using several sheets, and copy data from one sheet to another* Create many different types of chart and graphsDATABASE MICROSOFT ingress 2000A database is a collection of data. It may be something as simple as a list of names and addresses or dilate of the CDs in your personal collection, or it may contain details of all the customers, products, orders and payments in a large organisation. When made reference to, the word database is assumed to be data held on a computer, but manual databases also exist. Some smaller business (a garage) may hold a card index file with details about a customer and their car.The main difference mingled with a manual and computerised databases is the speed at which data can be accessed.PRESENTATION GRAPHI CS MICROSOFT POWERPOINT 2000 notification graphics software such as PowerPoint is useful for putting together a presentation which can be delivered using a computer attached to a projection device, using transparencies and an ordinary smash-up projector or as a self-running presentation in, say a shopping centre or cinema. The software allows the user to quickly create slides combining text, graphics and pictures and to create animation or sound effect and transition effects between slides.OPERATING SYSTEM MICROSOFT WINDOWS 98Hardware AvailableThese are the specifications of the PC I am using at HomeOPERATING SYSTEMWINDOWS(r) 98 PLUS processorINTEL(r) CELERONTM / 333MHZRAM64MB FOR WINDOWS(r) 98SCREEN screening800 BY 600 PIXELSTRUE COLOUR (32 BIT)CD-ROM SPEED32-SPEED unattached SPACE ON expectant DRIVE2.4GBAUDIO16-BIT SOUND CARDOTHERLOUDSPEAKERSThese are the system specifications for the systems at schoolOPERATING SYSTEMWINDOWS(r) 98CPU433MHZRAM32MB FOR WINDOWS(r) 98SCREEN DISP LAY640 BY 480 PIXELS256 COLOURSCD-ROM SPEED24 SPEEDAVAILABLE SPACE ON HARD DRIVE10MBAUDIO8-BIT SOUND CARDPRINTERHP LASERJETAll systems should have Microsoft Office 97/2000.All systems must have Microsoft Excel 97/2000.End Users IT LiteracyThe end user of my system will already have basic IT skills and will have already had experience with the Microsoft Office Package. As they are working for a big trans-national company, they would have already undergone training in the secretarial sector, of which IT skills are a key part. To even have the job, they would have to be able to type quickly, answer calls and transmit data efficiently. Therefore, training costs will be kept to a minimum.Final ChoiceHaving looked at the current system and the software and hardware available, I have decided to use Microsoft Excel, a spreadsheet program to protrude my booking system. Spreadsheet packages allow a user to create worksheets (spreadsheets) representing data in column and row form. Spreadsheet s are used for any application that uses numerical data, such as budgets, cash flow forecasts, profit and loss statements, student marks or results of experiments. Spreadsheets offer a wide range of facilities making the task easier to perform.SKILLS occurrent/To be acquiredI have a good understanding of the Microsoft Excel package. I have done quite a few calculations and performed basic macros. Having looked through the coursework of former students, and reading through the coursework guide, I ca-ca that I need to improve my knowledge of Excel. Excel is a powerful package and can restrain out many tasks easily if instructed correctly. I have already started to go through sample projects cover me how to go about certain tasks with a book titled Successful I.T. Projects in Excel, written by P.M Heathcote.End User Requirements tin detailed reports showing customer booking for every working day. leaven summary reports for flight bookings in order of popularity. Allow data entry for new customers. Provide easily access for amendments to customer details and flight details. Automatic backup for all centralised saucers daily and weekly. Provide an exception report for outstanding customer debts or extreme bank credit limits. The system should record financial details concerning money in/outstanding. Allow queries on the current flight availability.Quantitative Criteria Printed tickets are to be generated within 15 minutes. Accessing and amending customer/Fight/Airport details should be instantaneous. Queries are process promptly on customer request. Backup should occur automatically every 24 hours. Flight details processed every Friday (1 hour max) Exception reports are produced quickly on demand within a minute.Qualitative Criteria The system should provide a workable Human Computer Interface system jibe to different users, i.e. simple menu selections or buttons The company logo is consistent on all forms and reports. metre of available screen data is k ept to a minimum (increase usability) Help systems are easily accessible.